Starting a Business in Poland Online

Starting a Business in Poland Online

Starting a business in Poland is a process that requires knowledge of commercial, civil, and economic law. For individuals planning to start a business in Poland, especially foreigners, the help of specialists can be invaluable. The law firm SOS Legal offers comprehensive legal services at every stage of setting up a business in Poland, facilitating the process of meeting all formal and legal requirements.

Choosing the Legal-Organizational Form

One of the first steps in starting a business in Poland is choosing the appropriate legal-organizational form. In Poland, entrepreneurs can choose between various types of companies, such as a limited liability company (sp. z o.o.), joint-stock company (S.A.), limited partnership, general partnership, or sole proprietorship. Each of these forms has its own advantages, disadvantages, and different legal requirements.

Some business forms in Poland can be established online. The most popular option is a sole proprietorship, which can be registered in the Central Register and Information on Economic Activity (CEIDG). Registration of a limited liability company (sp. z o.o.) is also possible electronically via the S24 portal.

To establish a sole proprietorship online, several steps must be completed, primarily the creation of a trusted profile or the possession of an electronic signature—this is a mandatory requirement for identity verification in the online company registration system. A trusted profile can be set up for free, for example, through online banking.

The team of SOS Legal attorneys provides advice on choosing the best organizational form, taking into account the client’s needs, the type of planned business activity, and tax aspects. The firm also prepares the company agreement, which is a necessary document for company registration in Poland.

Registration Formalities – KRS, NIP, REGON, VAT, VAT-UE

After choosing the legal form, the company must be registered. SOS Legal offers comprehensive services in obtaining all necessary company identification data:

1. KRS – The number in the National Court Register, where all companies operating in Poland must be registered. An entry in the KRS is necessary for the company to legally operate and gain legal personality in Poland.
2. NIP (Tax Identification Number) – Every business entity in Poland must have a NIP, which is used in interactions with tax authorities and for tax settlements.
3. REGON (National Business Register) – A number assigned by the Central Statistical Office in Poland, used to identify companies in statistical systems.
4. VAT – Registering the company for Value Added Tax (VAT) is mandatory if the company plans to sell goods or services in Poland and exceeds certain income thresholds.
5. VAT-UE – An additional VAT identification number required for intra-community transactions, i.e., with other EU countries.

Company Headquarters and Accounting Services

Every company in Poland must have a physical address. SOS Legal offers its clients the option of renting a virtual office, which helps avoid the costs of permanently renting a physical space. Additionally, the law firm provides full accounting services, which are essential for running a business in compliance with Polish tax and accounting regulations.

Starting a Business as a Foreigner

Foreigners can freely set up businesses in Poland, but there are some restrictions to consider. Specifically, individuals from outside the European Union, European Economic Area, and Switzerland may face additional requirements. SOS Legal offers full support in navigating all formalities that may concern foreign investors.

Opening a Bank Account

Opening a bank account for a newly established company in Poland is a key step toward starting business operations. However, under the regulations of the Anti-Money Laundering Act, not every company automatically receives approval to open an account. Banks are required to conduct verification procedures, and some companies may encounter difficulties if the bank deems them risky.

To open a bank account in Poland, the following documents are required:

• Company registration documents (KRS),
• Details of shareholders and board members,
• Confirmation of tax registration (NIP),
• Proof of identity for persons authorized to manage the account.

SOS Legal collaborates with numerous banks in Poland, making it easier to open a bank account and providing necessary legal support in case of additional requirements.

Remote Company Registration

Due to changes resulting from the COVID-19 pandemic, all formalities related to setting up a company can be carried out remotely. As a result, there is no need for company founders to physically be in Poland. The SOS Legal team can represent the client before authorities and banks, providing full legal and organizational support from a distance.

CONTACT US FOR MORE INFORMATION

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Lawyer in Poland

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